Safety Incentive Program Guidelines
A comprehensive corporate framework defining the structure, eligibility criteria, reward mechanisms, and regulatory compliance requirements for the organization's Safety Incentive Program. This document governs how safe behaviours, hazard reporting, and proactive safety participation are recognized and reinforced across all operational sites.
The Safety Incentive Program is designed to reinforce a proactive safety culture by recognizing individuals and teams who consistently demonstrate safe work practices, actively report hazards and near-misses, and contribute to continuous safety improvement. This program operates in strict compliance with WorkSafeBC and OSHA regulations, ensuring that incentives are never structured in a way that discourages incident reporting or creates a disincentive for injury disclosure. All rewards are tied to observable behaviours and leading indicators — not lagging metrics such as lost-time injury rates. The program is administered jointly by the Health & Safety Department and site leadership, with full transparency and documented eligibility criteria.
These guidelines apply to all employees, contractors, and temporary workers operating under the organization's direct supervision at all permanent sites, project locations, and remote work assignments. This includes but is not limited to production, maintenance, logistics, administrative, and supervisory personnel. The program covers all activities where health and safety protocols are in effect, including routine operations, non-routine tasks, and emergency response drills. This policy does not apply to subcontractors operating under their own safety programs unless explicitly integrated via written agreement. Participation in the incentive program is voluntary, but eligibility criteria must be met to qualify for any reward or recognition.
- Incentives shall be tied exclusively to leading indicators — such as hazard reports completed, safety observations submitted, participation in safety meetings, and completion of training — never to low injury rates or days without a reported incident.
- No employee shall be penalized, denied a reward, or subjected to any form of retaliation for reporting a workplace injury, illness, or near-miss. Any program structure that creates a disincentive for reporting is strictly prohibited under WorkSafeBC and OSHA regulations.
- All reward criteria and eligibility thresholds must be documented in writing and communicated to each participant at the start of the qualifying period. Changes to criteria require a minimum 30-day advance notice.
- Program records — including eligibility logs, reward disbursements, and participation data — shall be retained for a minimum of three years and made available for internal audit or regulatory inspection upon request.
- Health & Safety Director: Owns program design, regulatory compliance review, and annual effectiveness evaluation. Approves all reward structures and eligibility criteria.
- Site Supervisors & Managers: Communicate program details to their teams, verify participation data, and submit eligible candidates to the Safety Committee each quarter.
- Joint Health & Safety Committee (JHSC): Reviews program outcomes, monitors for any signs of reporting disincentives, and provides recommendations for continuous improvement.
- Employees & Contractors: Participate voluntarily, maintain awareness of eligibility criteria, report hazards and near-misses without fear of penalty, and engage in safety training and observations.