Joint Health & Safety Committee Monthly Meeting Template
This document provides a structured agenda and audit checklist for your monthly JHSC meeting, ensuring compliance with WorkSafeBC Part 3 and OHS policies. Includes quorum requirements, hazard inspection matrix, corrective action log, and supervisor sign-off.
The Joint Health and Safety Committee (JHSC) is a legislated requirement in most Canadian provinces for workplaces with 20 or more employees. This monthly meeting template ensures the committee systematically reviews incident trends, conducts a workplace inspection, addresses outstanding hazards, and assigns corrective actions. Use this form to document quorum, agenda items, inspection findings, and formal sign-off.
- At least two worker representatives and two employer representatives must be present. Record names in the sign-off section.
- Review previous meeting minutes and verify that all corrective actions from the last month are closed or updated.
- Prepare an agenda including incident review, new hazards, regulatory updates, and a planned workplace walk‑through.
Audit / Inspection Matrix
| Status (P/F) | Checklist Item / Hazard | Compliance Standard | Action Required / Notes |
|---|---|---|---|
| Pass Fail | Housekeeping – aisles, exits, storage areas clear of obstructions | WorkSafeBC OHS 4.05 | _________________ |
| Pass Fail | Fire extinguishers – monthly inspection tag and seal intact | NFPA 10 / OHS 4.12 | _________________ |
| Pass Fail | First aid kits – complete and unexpired supplies in designated areas | OHS 3.16 | _________________ |
| Pass Fail | Guardrails and machine guarding – all guards in place, no visible damage | OHS 7.10 – 7.20 | _________________ |
| Pass Fail | Emergency lighting and exit signs – illuminated and unobstructed | OHS 4.11 | _________________ |
Incident / Corrective Action Log
| Date / Time | Item # | Safety Issue Identified | Corrective Action Taken | Assigned To |
|---|---|---|---|---|
| ___/___/_____ | _______ | _______________________________ | _______________________________ | _______ |
| ___/___/_____ | _______ | _______________________________ | _______________________________ | _______ |
| ___/___/_____ | _______ | _______________________________ | _______________________________ | _______ |
By signing below, the chairperson or co-chair verifies that the meeting was held with proper quorum, the inspection matrix was completed, and all identified hazards have been assigned corrective actions according to internal policy and WorkSafeBC OHS regulations.