Industrial Safety & Compliance · SOP

First Aid Kit Location And Restocking Schedule

This standard operating procedure defines the required placement, monthly inspection cadence, and replenishment protocol for industrial-grade first aid kits. Compliance with CSA Z1220 (Canadian medical first aid kits) and ANSI/ISEA Z308.1 (minimum requirements for workplace first aid kits) is mandatory for all production floors, warehouse zones, and remote workstations.

Estimated Time

15 min per station

Difficulty

Intermediate

Regulation

CSA Z1220 / ANSI Z308.1

Version

1.0

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Purpose

To establish a standardized, auditable procedure for locating, inspecting, and restocking first aid kits across all industrial work areas. This SOP ensures that every employee has guaranteed access to compliant, fully stocked first aid supplies within 100 metres (328 feet) of their workstation, and that all kits meet or exceed the minimum fill requirements defined by CSA Z1220-17 (R2022) – Medical first aid kits for the workplace and ANSI/ISEA Z308.1-2021 – Minimum Requirements for Workplace First Aid Kits. The procedure also satisfies the due-diligence documentation required by WorkSafeBC OHS Regulation Part 3 – First Aid.

Scope

This SOP applies to every indoor and outdoor fixed workstation, maintenance bay, chemical storage area, welding booth, shipping/receiving dock, and remote field trailer operated under the company's safety management system. It covers all kit sizes—Type I (indoor), Type II (indoor/portable), and Type III (weather-resistant outdoor)—and includes both wall-mounted cabinets and portable trauma bags carried by designated first aid attendants. Excluded: vehicle-specific first aid kits (covered under fleet SOP #FA‑V‑002) and remote wilderness expedition packs (SOP #RW‑001).

Safety Precautions

INFDo not handle used needles or sharps when restocking—contact your designated biohazard disposal team. Only authorized personnel with Sharps Handling Training (cert. #SFT‑2025) may open the sharps compartment.
EXPCheck expiration dates on antiseptic wipes, antibiotic ointments, and saline solution before restocking. Expired antimicrobial products lose efficacy and may promote infection. Log all expired removals on the disposal manifest.
LOTOWhen relocating a first aid cabinet from a high-energy zone (e.g., inside a robot cell perimeter), perform lockout/tagout (LOTO) on the cell power supply before unbolting the cabinet. Follow SOP #LOTO‑001.
TEMPEnsure ambient temperature inside the cabinet stays between 15 °C and 30 °C. If a kit is installed in an unheated outdoor shed, move it to a conditioned storage room or switch to a CSA Class B extreme-climate kit.
DATARestocking logs contain personally identifiable health information (PHI) if injury records are attached. Restocking technicians must never record an employee's name or injury description on the restock log. Use anonymous station IDs only.

Required Tools & Materials

CSA Z1220-compliant first aid cabinet(s) — Type I or II, minimum 20-person capacity per 100 employees per floor
Restock supply bins (bandages, sterile gauze pads, medical tape, antiseptic wipes, nitrile gloves, CPR barrier mask, instant cold packs, trauma shears)
Kitchen scale (0.1 g resolution) or pre-printed unit-count verification sheet for each station
Tamper-evident seal kit (numbered, heat-shrink or adhesive, with sequential ID tags)
Dry-erase audit board with station map or digital checklist on SafeDesk
Clipboard with laminated restock log form, flushable marker, and pen
Class 2 LED flashlight for low-light cabinet interior inspection
Personal mobile device or tablet for SafeDesk audit upload (if digital workflow active)
Facility floor plan with marked first aid station coordinates (grid reference system)

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Procedure: Step-by-Step

1 Locate & verify all stations. Walk the facility floor plan and confirm each designated first aid point is present. Standard: one kit per 100 employees per floor, plus one extra kit in every high-hazard zone (welding bay, machine shop, chemical storage). Measure straight-line travel distance from the farthest workstation to the nearest kit—must not exceed 100 m (328 ft). Mark any overages for immediate remediation.

2 Inspect cabinet exterior. Check for physical damage (dents, rust, broken hinges, missing latches). Examine the tamper-evident seal: if broken, record the seal number and breach time. Verify interior temperature using the built-in thermometer (if present) or a handheld IR thermometer. Acceptable range: 15 °C to 30 °C. Photograph any damage and upload to the digital audit.

3 Perform full unit-count inventory. Open the cabinet and lay out all contents on a clean surface. Sort into four categories: Wound care (adhesive bandages, sterile gauze pads, roll gauze, medical tape), Infection control (antiseptic wipes, antibiotic ointment packets), PPE (nitrile gloves, CPR barrier mask), and Miscellaneous (scissors, tweezers, instant cold pack, first aid guide). Count each item and record quantities against the Master Stocking List affixed inside the cabinet door.

4 Flag and remove expired product. Check every lot number against the current date. Expired items include: antiseptic wipes (alcohol concentration below 60 % after expiry), antibiotic ointment (dried or separated), saline solution (discoloured or cloudy), and gloves (brittle or crumbling latex). Remove all expired product and place in a sealed biohazard bag. Log each removal on the disposal waste sheet—do not mix different lot numbers in the same disposal log line.

5 Replenish to minimum fill line. Using the Master Stocking List, restock every depleted compartment to the printed fill line. Use only CSA-approved refill packages from the central supply cage. Critical rule: each compartment must contain identical, single-lot product. Do not top up by mixing old and new stock—if the existing lot is below 50 % of the fill line, remove the remainder and replace with a fresh sealed refill pack. Weigh each refill pack on the kitchen scale to confirm unit count before placing.

6 Seal and document. Apply a new numbered tamper-evident seal across the cabinet latch. Write the seal number, today's date, your initials, and the next scheduled audit date (current date + 30 days) on the exterior log card. If using SafeDesk, scan the cabinet QR code and complete the digital checklist—this automatically generates a timestamped report and sends a notification to the safety manager. Any discrepancies (missing cabinet, broken seal, expired stock) trigger an orange alert in the dashboard. Close the cabinet door and confirm the seal is secure.

First Aid Kit Location And Restocking Schedule

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