Weekly Production Planning & Machine Capacity Alignment Meeting
A structured meeting to review order backlog, align production schedule with actual machine capacity, identify bottlenecks, and finalize the weekly plan to ensure on‑time delivery and lean utilization.
The weekly production planning and capacity alignment meeting ensures that production commitments are achievable given available machine hours, labour, and tooling. It prevents over‑promising, reduces expediting, and surfaces capacity constraints before they cause delays. This meeting also aligns maintenance windows with production needs and documents decisions for traceability.
This procedure applies to the weekly planning meeting attended by the Production Planner, Shift Supervisors, Maintenance Lead, and Operations Manager. It covers all work centres and machines in the facility. The meeting is held every Thursday at 10:00 AM (or as defined by the site schedule) and typically runs 60 minutes.
- Ensure machine status and planned maintenance data are accurate to avoid scheduling production on equipment that is locked out or undergoing repair.
- Review any incident or near‑miss reports from the previous week; do not schedule overtime or shift changes that violate worker fatigue management policies.
- Flag any schedule that would require a machine to run beyond its rated capacity or without required guarding/interlocks — escalate immediately.
- Weekly production agenda template (digital or printed)
- ERP production schedule / backlog report
- Machine capacity spreadsheet or dashboards (OEE, cycle times, available hours)
- Planned maintenance & downtime log
- Shift schedule & labour availability
- Whiteboard or digital collaboration tool (e.g. Miro, Teams Whiteboard)